Useful information

INTERNATIONAL DOCUMENTS FOR TRANSPORTATION OF GOODS.

  1. Contract for the International Carriage of Goods by Road (CMR note)

CMR note supplements the contract for the international carriage of goods by road. The note can be exploited if at least one of the countries engaged in shipment has adopted the Geneva Convention on the Contract for the International Carriage of Goods by Road (CMR Convention of Geneva).

The note is issued in three originals: for the Shipper, for the Carrier, and for the Consignee.

The note shall contain the following information:

  • Date of shipment;
  • Cargo description;
  • Information about the Carrier;
  • Information about the Consignee;
  • Terms of delivery.

The document shall be signed by both the Shipper and the Carrier.

  1. EX-1 Declaration

Declaration for the goods manufactured within the EU and exported outside the EU. EX-1 provides an opportunity to avoid paying the local VAT. The document is produced by the properly licensed representatives of the Carrier or the Manufacturer (Supplier). EX-1 declaration is fully cleared at the point of crossing the EU borders.

T1 Declaration

  1. Declaration accompanying the cargo of non-European origin to the EU.

The declaration is produced by the authorized representatives of the Supplier or the Carrier at the customs warehouses, on the border of the EU, in case of overland transportation; and in case of air transportation the declaration can be produced on the board.

  1. TIR system (Transports International Routiers).

The main purpose of TIR system is to facilitate the crossing of state borders for the carriers and to provide clear rules for dealing with transit cargos for the customs authorities of the countries where the system is adopted.

TIR system is adopted by over 50 countries all over the world and the customs authorities of these countries have authorized over 4,000 carriers to operate in accordance with this system.

The operating rules of the system:

— Cargos are sealed for shipment and no access to them is permitted (sealing, special containers);

— Cargo is accompanied by the TIR carnet (Transports International Routiers)

  1. Carnet TIR — is a cargo accompanying document at transportation between the customs of the Shipper and the Consignee. It shall be filled by the designated authorities (in Ukraine by the Association of Road Transport Carriers) and looks like a book of 4-14 pages. The first page is undetachable, while others are separated at every customs clearance.  

Nowadays, the number of cargos transported through Carnet TIRS is increasing. This system facilitates faster delivery and decreases transportation costs.

  1. Bill of lading (BL)

A cargo accompanying document at overseas transportation.

BL functions and purposes:

— certifies the receipt of cargo by the Consignee and details on cargo status;

— serves as a consignment note and title document;

— validates the Transpiration Agreement;

Bill of Lading is issued by the Shipper to the Consignee and certifies the cargo has been transferred for transportation. It is normally issued in a set of three originals: for the Shipper, for the Carrier and for the Consignee, respectively. One of the originals is stamped as ORIGINAL, and others are stamped with COPY. ORIGINAL Bill of Lading is sent to the Consignee, who can receive a cargo with it.

Data that shall be specified in the Bill of Lading:

— Ocean vessel;

— Consignee;

— Shipper;

— Carrier;

— Place of receipt and port of loading;

— Description of goods;

— Place and date of issue;

  1. Airwaybill 

Document used at air transportation.

Airwaybill cannot be considered as a shipping document, and is used for confirmation of the Transportation Agreement availability and the receipt of goods. On the other hand, airwaybill can serve as a customs declaration.

The document is prepared by the Shipper (or its agent) in three originals in accordance with the invoice:

1. Original for Carrier. It is signed by the Consignee and kept at the Carrier;

2. Original for Consignee. It is signed by the Shipper and the Carrier and kept at the Consignee;

3. Original for Shipper. It is delivered to the Shipper as an evidence of the delivery and receipt of the cargo by the Consignee.

Data that shall be specified in the airwaybill:

— Place of departure and destination;
— List of the documents attached to the airwaybill;
— Cargo value;
— Transportation fee;
— Date of issue;

The Shipper bears a full responsibility in the event of inaccurate information specified in the airwaybill.

Types of airwaybills:

MAWB: It is issued by the Airline and contains information on Forwarding Agents and the Shipper in the country of departure, as well as in the country of cargo receipt.

HAWB: It is issued by the Agent and contains detailed information on the Shipper and the Consignee based on the invoice.

Every airwaybill has its unique number, which can be used to check current position of the shipment.